Programming Directory Lists

Available in Release 7.0 or later, you can program up to four customized Directory Lists that you assign to a Submenu for use in programming a Day and Night Main Menu. Once assigned to a Submenu, the Directory List (referred to as a Directory Submenu) becomes a playable directory providing the name and associated extension number of every member in the list. The name must be recorded for the name and extension to be heard when the Directory Submenu
plays. (Note, however, that when you administer the Directory List, you will hear all names and extensions that you have included in the list, even if a name has not been recorded for the extension.) Once you or the Mailbox owner records a name, the name and extension is heard when the Submenu prompt plays. When extensions are deleted from the system through extension administration, each Directory List is automatically updated. New extensions must be added to applicable Directory Lists.

In addition to the four Directory Lists, PARTNER Messaging automatically creates and maintains a system-wide Directory List (which is automatically assigned to Submenu 99). When you program a new Directory List you can either add individual extensions to the new Directory List, one at a time, or copy the system-wide Directory list to the new Directory List and then delete unwanted extensions.

1

Log in to System Administration.

777

0#

[nnnnnn] #

9

2

Select System Group or Directory Lists.

7

3

Select Directory Lists.

2

4

Create a Directory List.

1

5

Enter Directory List Number.

[1–4] #

6

Choose one of the following:

• Enter extension number.

[nn] #

• Add an extension using the Directory.

*2

– Enter up to first ten letters of name.

[nnnnnnnnnn] #

– If there is more than one match for the name you entered, press the number corresponding to the correct name, as
prompted.

1 or 2 or 3 or 4 or 5

• Delete last extension entered for this list.

*3

7

Repeat Step 6 for each mailbox you want to
add to this Directory List.

8

End programming for this Directory List.

*#

9

You must associate each Directory List with a Submenu for the system to play the Directory. See “Creating Submenus to Play
a Directory List”

10

Return to Step 4 to create another Directory List.

Programming Directory Lists by Copying the System-Wide List

1

Log in to System Administration.

777

0#

[nnnnnn] #

9

2

Select System Group or Directory Lists.

7

3

Select Directory Lists.

2

4

Create a Directory List.

1

5

Enter Directory List Number.

[1–4] #

6

Add all extensions known to the system to this Directory List. The Directory List is generated and then saved.

*5

7

Select Directory Lists.

2

8

Review or modify a Directory List.

3

9

Review or modify this list.

1

10

Choose one of the following;

• To skip this extension.

# or

• To delete this extension from the list.

*3 or

• If finished.

*#

11

End programming for this Directory List.

*#

12

You must associate each Directory List with a Submenu for the system to play the Directory. See “Creating Submenus to Play
a Directory List”

13

Return to Step 4 to create another Directory List.

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Programming Directory Lists

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