Address Book Overview

The Local Address Book provides a convenient method for managing your conference contacts and adding those contacts to a booked conference. The address book can be accessed in two ways, depending on the user's needs:

• My Profile tab - Viewing and managing contacts only.

• Add/Update Conference Participants process - Viewing, managing and adding contacts to a booked conference.

The Local Address Book has 3 contact lists:

• My Contacts: Displays the list of user generated contacts.

• External Contacts: Displays contact details as entered by the IP Office systems administrator into the Directory configuration within Manager.

• Internal Contacts: Displays all internal users on the IP Office system.

Within the three contact lists, the following fields can be defined for each contact:

• Participant Name: Name of the contact as will be displayed in email invitations.

• Email Address: Email address of the contact in which the system will use for delivery of conference invitation.

• Phone Number: Telephone number or extension of the contact in which the system will use to dial and invite (if configured) into a conference.

These fields can be sorted by clicking their corresponding headers.

Managing your Address Book

Outside of the conference booking and participant updating process, users can view and manage their address books from the My Profile tab. Access to the Local Address Book from this tab is meant for viewing and managing contact information only, so the ability to add a contact to a conference is not available.  

To view and manage your address book:

1. Click My Profile.

2. Click Local Address Book.

3. Information contained in the My Contacts tab is displayed. From this window, you can modify and delete contacts as well as add new contacts.

4. The list of external and internal contacts generated and maintained via the IP Office system are also available via the External and Internal tab.