Configuring Conferencing Center
Once Conferencing Center is installed, its configuration is available on the Conferencing Center Scheduler via the administrator's account.
To configure Conferencing Center settings:
Open an IE window.
Enter http://<webserver_name>/avecs into the address field. Ensure that the PC name does not contain an underscore or any other non-standard character prohibited by standard PC naming conventions. Permissible characters include a-z, A-Z, 0-9 and hyphens (-).
Enter the user name and password for the Conferencing Center administrator that was created during installation.
The following system parameters and settings are configurable via the Configure tab in the Conferencing Center Scheduler:
Enter the email server's address. This is required only if you are not using the SMTP service on the local machine.
Enter the IP address of the IP Office control unit.
Enter the system password of the IP Office control unit. This is required by the conferencing server to access the IP Office control unit.
This will set the maximum conference length (in minutes) in which a conference can be scheduled.
Enter an Email address from which conference confirmation/reminders are sent. The email account should represent a user account created for the Conferencing Center server.
Audio resources reflect the audio channels available on the IP Office Control Unit. The percentage is taken from the total amount of audio resources allocated for the entire IP Office suite. This percentage of available resources can be altered if needed. Available resources will depend on the audio channels being taken up by the VoiceMail system and other systems that may use this resource. Audio channels are released after the end of every conference.
If more resources need to be allocated because of user demand, move the bar accordingly, but remember that these resources are also used by other systems. Increasing resources for conferencing may greatly effect other systems, such as the Voicemail system.
Note: Reducing resources may invalidate existing data. For example, if there are booked conferences that are relying on the pre-existing resources, configuration changes may make those conferences obsolete.
Conference resources reflect the conferencing channels available on the Control Unit. Conferencing channels are released after the end of every conference.
Language in which every conference will be defaulted to.
Enter the bridge number for external participants to call and join an audio conference. This number will be offered as the default bridge number when a conference is booked. The conference scheduler can remove or update this number at that time. This conference bridge number will be available on participants' confirmation emails if the email option is enabled.
Enter the path to the web server as follows: http://<web_server_name>/AVECSWEB. This URL will be available on participants' confirmation emails if Web Support and email options are enabled as part of the conference scheduling process.
An audio warning will be played X minutes prior the conference's scheduled end time, where X represents the number of minutes defined in this field. This value can be configured by the Conferencing Center user on a per conference basis.
All configuration updates will not be reflected until the ECS Conference Service (the name given to the Conferencing Center service) is stopped and restarted.