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Avaya Conferencing

Access Levels
Address Book
Setting up a Bridge Number
Conference Failure Route

Conference Finished Route
Conference Full Route
Configuring Manager
Configuaration Tab
Configure Conference Center
Configure VM Pro
Conf. Not Started Route
My Contacts
Database Backup
Conference Details
Email Notifications
Add Contacts to Conference
Failure Routes
Administer Web Client
Installation of Conf. Center
Installation Options
Join a Conference
Manage Profile
Participant Details
Pending Conferences
Reports

Conference Resources
Schedule New Conference
Conference Scheduler
Conference Set Up Options
Software Upgrade
Speak Capability

Conf. Template Overview
TroubleShoot
Update a Conference
User Accounts
Voting Web Conferencing
Web/ Internet Conference
Web Participant Status/ Info

Anonymous Status/ Whisper


IP Office Tek Tips

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Deleting Contacts

Within Conferencing Center, contacts can only be deleted from the My Contacts tab. If a contact is deleted from the My Contacts window, it does not get deleted from the External or Internal contact list because these are generated and maintained within the IP Office system.

To delete a contact:

  1. Click the Select box that correspond to the contacts to be deleted.

  2. Click Delete Contact. Button will not become active until a selection has been made.

Modifying Contacts

Contact details can only be modified after they are added to the My Contacts list. Contact information in the External and Internal list of contacts are maintained within the IP Office system.

To modify contact details within your My Contacts window:

  1. Access the Local Address Book.

  2. Click My Contacts within the Local Address Book window.

  3. Click the Select box that correspond to the contacts to be modified.

  4. Click Modify Contact. Button will not become active until a selection has been made.

  5. Make the necessary updates to the Name, Email or Phone field.

  6. Once all updates are made, click Update Contact.

My Contacts

The My Contacts window can contain internal as well as external contact details. Contacts on this list are generated by individual users and only accessible by that user. If kept up to date, this list can be useful for quickly adding participant details to a conference.

To add a new contact to your personal contact list:

    1. From the My Contacts window, click New Contact and enter the following contact details:

      • Name: Name of the contact as you want displayed on the contact list and email invitations.

      • Email: Email address of the contact in which the system will use for delivery of conference invitation.

      • Contact: Telephone number or extension of the contact in which the system will use to dial and invite (if configured) into a conference.

    1. Click Save.

 

From the My Contacts window, you can also modify and delete contacts.   

Contacts from the External and Internal contact list can also be added to your personal contact list.

If the Local Address Book is accessed as part of the conference scheduling or updating process, personal contacts can also be added to a conference.

 

 

 

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