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Avaya Conferencing

Access Levels
Address Book
Setting up a Bridge Number
Conference Failure Route

Conference Finished Route
Conference Full Route
Configuring Manager
Configuaration Tab
Configure Conference Center
Configure VM Pro
Conf. Not Started Route
My Contacts
Database Backup
Conference Details
Email Notifications
Add Contacts to Conference
Failure Routes
Administer Web Client
Installation of Conf. Center
Installation Options
Join a Conference
Manage Profile
Participant Details
Pending Conferences
Reports

Conference Resources
Schedule New Conference
Conference Scheduler
Conference Set Up Options
Software Upgrade
Speak Capability

Conf. Template Overview
TroubleShoot
Update a Conference
User Accounts
Voting Web Conferencing
Web/ Internet Conference
Web Participant Status/ Info

Anonymous Status/ Whisper

IP Office Tek Tips

Phone System Quote









 

 

Conference Details

Conference details define various conference characteristics, such as a bridge number and whether a web-based conference will be available. These details can be defined directly after booking a conference or at a later time. Aside from the Default Participant Status field, all the fields on this screen can be updated at a later time (provided it is prior to the conference start time) via Pending Conferences.

 

More Information:

Definable conference detail fields are:

  • Name:

The conference name can be changed by entering a new name.

  • Description:

More detailed information regarding the conference, such as discussion topics, notes, etc. can be entered here. This information will be included in the conference email confirmation, if email is activated.     

  • Default Participant Status:Default = Speak and Listen

This will assign a default status to all participants. Once a default status is selected, it can be changed on an individual participant basis via the Add Participant Details window.  The default participant status options are:

    • Speak and Listen - Enables participants to only speak and listen, without any host capabilities.

    • Listen Only -Participants will only have listen capability during the conference; speak capability will be available if the Listen Only status is amended by the host via the Web Client.  

  • Conference End Warning (Mins):Default = 10 minutes

An audio warning will be played X minutes prior the conference's scheduled end time, where X represents the number of minutes defined in this field. This value must be less than the planned conference duration. The entry of a zero time implies that no warning will be given for this conference.

  • Bridge Number:

Phone number participants can call to join a conference. These are designated numbers, so if one is not present by default, contact the system administrator. Enter the numbers without spaces, i.e. 917061234567. This is only one of three ways to join a conference.  To get more information on joining a conference, refer to Joining a Conference section of this manual.

  • Announcements On:Default = Off

If checked, Conferencing Center will announce a participant's name upon entry or exit of the conference.  

  • Web Support On: Default = Off

If checked, access to the web client will be available to all participants as a supplement to the audio conference. If Web Support On is activated, PIN Checking On must also be activated to prevent participant ambiguity when participants dial into a conference.

  • PIN Checking On:Default = On

PIN is used to uniquely identify a participant in a conference. If checked, Conferencing Center will request for the system generated PIN from each participant before allowing entry into the conference. If PIN is not correctly entered after 3 attempts, the participant is transferred to an operator, if one is defined.

Once the desired information is entered, click Update to submit the information.

Clicking Cancel will void all the information entered on this window and display a blank window. To get back to updating conference details, access the list of pending conferences.  

 

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