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Web/ Internet Conference
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Anonymous Status/ Whisper

IP Office Tek Tips

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Web Client Overview

When a conference is created with Web Support enabled, conference participants can log onto the Web Client to interact via the internet with other participants in conjunction with the audio conference. The Web Client is designed to act as a supplement to the audio conference in the following ways:

  • Presentations: Enables the host to upload an HTML file and post it to all web conference participants.

  • Voting: Enables voting on questions entered by the host.

  • Participant Tracking: Enables the visual tracking of participants' statuses relating to log on/off and speech capabilities.

  • Participant Details: All participants logged onto the Web Client can view other participants' details and the host can update these details.

  • Whisper Capability: Only the conference host can initiate the whisper function with another participant.

Logging onto a Web Client

Once the conference is active, valid participants can log onto the Web Client by doing the following:   

  1. Open a Internet Explorer window.

  2. Enter the path to the web server as follows: http://<web_server_pc_name>/AVECSWEB.  Hit the Enter key. If email was enabled during conference booking, this information will be on the email message.

  3. Enter the Conference ID associated with the conference you are joining. If email was enabled during conference booking, this information will be on the email message.

  4. Enter the assigned PIN for the conference. If email was enabled during conference booking, this information will be on the email message.

  5. Click Login.

Exiting a Web Client

When you exit the Web Client, your are redirected to the browser home page. Within the conference start and end time, participants can repeatedly log on/log off the Web Client. Participants' status icon will change accordingly.

Click to log out of the Web Client.

Loading a Presentation File

Within the Web Client, a host can upload an HTML file and share its contents with all conference participants who are logged onto the Web Client.

To upload a file onto the Web Client, it must first be saved as an HTML file (i.e. Save as Web Page for PowerPoint files) and the file published on a website that is on the same domain as the Web Client PC. Contact your Conferencing Center administrator to have the file published and for a URL to access the HTML file.

When you have the URL and have logged onto the Web Client as the conference host, do the following to upload and synchronize the HTML file for other participants to view:

  1. Once you have logged onto the Web Client as the host, enter the URL supplied by the Conferencing Center administrator into the Web Client address bar.

  2. Click the button.

  3. When the content appears on the screen, click to synchronize the file for other participants to view on their Web Client GUI.  

  4. Each time you scroll to another section/page of your presentation, must be clicked to synchronize the changes for others to view.

If you are uploading a PowerPoint html file, clicking the full screen option within the PowerPoint slide show displays the first slide, regardless of what slide you are presently viewing.


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