Personal Distribution Lists Preferences- Phone Manager

The Avaya IP Office platform is the ultimate in converged voice and data technology. IP Office brings a combination of voice and data applications formerly reserved for only the largest corporations. Cutting edge customer service with easy to use tools is now available to the smallest of businesses.

Personal Distribution Lists

Phone Manager Pro Only. Personal Distribution Lists (PDL) are lists of mailbox numbers which allow you to distribute messages to groups of mailboxes. You can create your own lists and have as private lists or available to other users by making them Public. You can create up to 20 lists with a maximum of 360 members per list.

Select required mailbox:
From this drop down box select the mailbox required. The default for this list is your extension. You can select other mailboxes. However, you will only be able to view the Public Lists from other mailboxes, Private lists are protected.
Edit:
Click this button to edit the selected list.
Delete:
Click this button to delete the selected list, you can only delete your own lists. This does NOT delete individual users in a list.

List ID:
The List ID is a ID assigned to the List by you
List Name:
This is the Name of the list which has been selected
Public List checkbox:
A public list can be viewed and used by any other (PDL) user. Check this checkbox to make the selected list public.

Creating a Personal Distribution List

Select required mailbox that you want the Personal Distribution List to be associated with.
Enter the List ID for the Personal Distribution List.
Enter the List Name that you want the List to be called.
Add the members mailboxes you want to include in the list.
Once you have added all the members, you want the list to be available to other IP Office users, Check the Public List checkbox.
Click Create to create your Personal Distribution List.
The list will be added to the List view window of the Configure PDL window.

Adding members from an existing Personal Distribution Lists

You can add members from an existing list. This can either be all members from an existing list or individual members mailboxes.

Select required mailbox which you want the Personal Distribution List to be associated with.
Enter the List ID for the Personal Distribution List.
Enter the List Name that you want the List to be called.
To add an existing list to the new list select the list from the list view pane.
1. Use the adjacent to the List view window to add the entire list to the list being created.
2. To add individual members from an existing list to the new list select the member from the existing list and use the adjacent to the member list window.
Once you have added all the members, you want the list to be available to to other IP Office users, Check the Public List checkbox.
Click Create to create your Personal Distribution List.
The list will be added to the List view window of the Configure PDL window.

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