Business ip phone systems

New Jersey Telecommunications Consulting

Administration Mode
Annotate, Intrude, Page
Appearance Config/ Save
Busy Lamp Field Panel BLF
Call Details Panel
Conference Calls
Using Conference Rooms
Directories Configuration
Directory Entry Form
Incoming Call Handling
Incoming Calls Configuration
Keyboard Mapping
Login Form
Main Window Information
Make an Outgoing Call
Overview Getting Started
Parking a call
Park Slots Configuration
Reattempt Transfer
Record a Call
Transfer Calls

Avaya IP Office

The Avaya IP Office platform is the ultimate in converged voice and data technology. IP Office brings a combination of voice and data applications formerly reserved for only the largest corporations. Cutting edge customer service with easy to use tools is now available to the smallest of businesses.

Making an Outgoing Call

To make a call use any of the following methods:

• Dial from the associated physical phone.

• Click or press F12.

• Double-click on a specific BLF to speed dial it associated number.

• Locate and select a directory entry before clicking or pressing F12.

Using Hold

To place the current connected call on hold using the SoftConsole, click or press F4. To hold and answer the next call in one action, press F7.

Held calls are shown in the Held Calls panel.  The time for which a call will remain on hold if the user who held it is free is controlled by the telephone system, the default is 15 seconds. Consult your System Administrator for details on how to configure this option.

The Held Call Panel contains a list of all the SoftConsole users held calls. You can sort the list by clicking the corresponding column header.  Clicking a row in the list selects the call so the operator can answer or transfer the call.

The toolbar at the top of the panel allows the following actions.

• Answer the Selected Held Call
  Any held call can be answered when the call is in the Held Calls Panel. Select the relevant call and then click this button.

• Answer Longest Held Call
  Answers the call that has been held longest.

• Conference with Held Calls
  Creates a conference with the current call and all the held calls.

• Transfer Held Call
  Transfers the selected held call (unsupervised transfer)

Note: Right click in the Held Calls panel causes a pop-up menu to be displayed.  It offers the same options as the toolbar buttons.

To Hold a Call Against a Busy Extension

If an extension is busy, a call can be placed on hold against the busy extension number by pressing Ctrl+B. The caller is put on hold until the hold against timeout occurs (45 seconds) or until the destination extension becomes free. The call is then automatically presented back to the operator indicating why it is being returned. The operator can then reattempt the transfer or answer the call.